The University has a strong annual planning and budgeting process. Detailed process is in place for preparing annual budgets and tracking actual expenditures to budgets. All the investment is measured for cost benefit analysis and return on investment and financial practices are benchmarked against best practices. The University has a separate accounts section and a strong qualified finance team headed by Controller of Finance (PCS Officer).
The University is getting funds at present from following sources:
- Uttar Pradesh Government
- Technical Quality Improvement Program (TEQIP) (MoE)
- Rashtriya Uchchattar Shiksha Abhiyan (RUSA)
- Deen Dayal Upadhyay Quality Improvement Program (DDQIP)
Uttar Pradesh Government
The University gets funds under plan and non-plan grants from the government of Uttar Pradesh. Plan grant is for other than the recurring expenditure of the University. This is sanctioned in general for the civil construction projects submitted by the University. The government allocates total fund under plan grant for the university for a financial year. The funds released to the University for civil construction projects from this allocated fund only. The non-plan grant is for recurring expenditure such as salary of Teaching and non-teaching staff, maintenance, electricity etc.
Technical Quality Improvement Program (TEQIP) (MoE)
This grant is given by Government of India under World Bank Scheme named as Technical Quality Improvement Program under Ministry of education (MoE). The University at present is under III phase of this scheme. Total grant sanctioned under this scheme is Rs 1650.00 Lakh. Total grant is distributed in three major heads of expenditure such as Procurement, Academic and Operational Cost Head. Ratio of fund distribution is 60:30:10. Two Heads but not vice versa.
The regular internal and statutory audit is performed by renowned audit agencies. The internal audit is performed on six monthly basis and statutory audit on yearly basis. The audit is performed on the basis of guidelines provided by National Project Implantation Unit (NPIU).
Rashtriya Uchchatar Shiksha Abhiyan (RUSA)
This is a holistic scheme of development for higher education in India initiated in 2013 by the Ministry of Human Resource Development, Government of India. A total grant of Rs. 20.00 Crores has been sanctioned out of which Rs. 9.33 Crores has been released till 2018-19. The amount of Rs. 1.83 Crores in 1st instalment and 7.50 Crores in Second instalment has been utilized for the procurement of computers, upgradation of existing computer network, the construction of skating court, new labs in different departments and extension of central library of the University.
Deen Dayal Upadhyay Quality Improvement Program (DDQIP) of Uttar Pradesh Government
The U.P. Government sanctioned a total grant Rs. 15.00 Crores through Dr. A.P.J. Technical University, Lucknow under the Deen Dayal Upadhyaya Quality Improvement Programme (DDQIP) scheme in which 70% (10.5 Crores) shall be utilized for the infrastructure development and 30% (4.5 Crores) for the Digitization, procurement of Software and Training & Employment related activities.
The three level of audit process is being followed in the University. The details are follows:
- Internal Audit
- Local Fund Audit
- AG of Uttar Pradesh
The University follows concurrent audit process for each and every financial process/activities. The University has two regular posts in the audit section. The designations of the posts are Internal Auditor and Audit Assistant. The each and every file is first examined by the Internal Auditor before final approval by the competent authority.
Local Fund Audit
All the financial transactions completed in the financial year are examined as per financial rules of the U P Government by the auditors of the Local Fund Audit after end of current financial year. The disposal of the objections raised by auditors is resolved in consultation with internal auditor of the University. The audit process from Local Fund Audit has been discontinued from financial year 2019-20 by the U P Government Orders.
AG of Uttar Pradesh, Prayagraj (Allahabad)
This audit process is scheduled and conducted by UP Government. This audit process is also conducted on regular basis. The auditors are appointed by AG of Uttar Pradesh. All the financial transactions (including confidential account) completed in the budget year is examined as per General Financial Rules. The disposal of audit objections is performed in consultation of internal auditor.
The regular audit on yearly basis is also conducted by chartered accountant M/S Gaurav G Agarwal & Co. The audit firm generates various audit related documents such as Balance Sheet etc.